Privacy Policy

1. Information About Us

Our Site is owned and operated by Timpson Communications Limited, a company registered in Scotland under company number SC799196.

Registered address: Clyde Offices, 2nd Floor, 48 West George Street, Glasgow G2 1BP.

Email address: info@rip.scot

2. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

3. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

4. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

• The right to be informed about Our collection and use of your personal data.
• The right to access the personal data we hold about you.
• The right to have your personal data rectified if any of it is inaccurate or incomplete.
• The right to be forgotten – to ask us to delete or dispose of your personal data.
• The right to restrict the processing of your personal data.
• The right to object to us using your personal data for a particular purpose.
• The right to withdraw consent where we are relying on your consent to use your personal data.
• The right to data portability to re-use your personal data with another service or business.
• Rights relating to automated decision-making and profiling (we do not use your data in this way).

For more information or to exercise your rights, contact us using the details in Section 11.

If your personal data changes, please keep us informed. For concerns, you can contact the Information Commissioner’s Office, but we welcome the chance to resolve any issue first.

5. What Personal Data Do You Collect and How?

We do not collect personal data unless you contact us. Our Site may collect technical data automatically (IP address, browser, operating system, etc.).

If you contact us, we may collect your name, email, and message content. We process data for legitimate interests in operating Our Site and providing services.

We also process the personal data of deceased individuals in a respectful and lawful manner (e.g., publishing death notices).

If you consent to contact, we will process your data under Article 6(1)(a) of UK GDPR. Otherwise, technical data is processed under Article 6(1)(f).

6. How Do You Use My Personal Data?

Your data is only used for the purpose it was collected and will be stored securely. We comply with our obligations under the Data Protection Legislation.

We may conduct voluntary surveys to improve our services. If you participate, we may process your name and responses.

We only process data under lawful bases, including contract, consent, legal obligation, vital interests, and legitimate interest.

7. How and Where Do You Store My Data?

Your data is stored in the UK and protected under UK Data Protection Law. We limit access to personal data to those with a legitimate need and ensure confidentiality agreements are in place.

We have procedures in place to handle data breaches, including notifying affected individuals and the Information Commissioner’s Office where required.

8. Do You Share My Personal Data?

We do not share your data except in specific cases such as a business transfer, legal obligations, or integration with services like Google reCAPTCHA.

reCAPTCHA may collect device/browser data and process it under Google’s privacy terms. See Google Privacy Policy and Terms.

9. Automated Decision-Making

We do not currently use your data for automated decision-making. If that changes, we will notify you in writing.

10. How Can I Access My Personal Data?

You can request a copy of your personal data by making a “subject access request” to us via email (see Section 11). This is free unless requests are excessive.

We aim to respond within one month. For complex requests, this may extend to three months, and we will keep you informed.

11. How Do I Contact You?

To contact us about your personal data or to make a subject access request, email us at info@rip.scot.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time (e.g. if the law changes or we change our practices). Changes will be posted on this page, and your continued use of Our Site will be taken as acceptance of the updated policy.